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5 Steps to Reduce Your IT Costs

August 12, 2020
Reading Time: 3 mins

As we are all still trying to understand what the lasting impact of the COVID-19 pandemic will be, many organisations are taking a hard look at their operating costs and looking for potential cuts. Protecting cash flow is vital right now. At Sensible we want to help you implement strategies that can help reduce your IT costs and set you up with a system flexible enough to support your business through the many changes (or pivots) you might be making to position yourselves to thrive through it all. We want to offer you guidance and support through these times, and potentially help you save some money.

Step 1- Do an Internal Audit

Take a look at your current technology solutions. Take stock of everything you are paying for and ask yourself these questions:

• Is this the right system for my business? Does it accomplish all I need it to?

• Are we currently utilising all the tools we are paying for? Can we cut any?

• Do we lack internal processes? Are there ways I can improve efficiency and save our employee’s time?

Step 2- Cut Any Redundant or Unnecessary Services

The easiest way to reduce costs is to get rid of what’s not working. Many companies have a habit of purchasing a new tool or service to meet an immediate need. Little do they know they usually already have a tool that could meet that need, it’s just not being used properly. Here is a free tip: Do you have Office 365? Most companies get this package so they can use programs like Word and Excel, but don’t fully utilise the other apps that come with it. Microsoft teams can easily replace Slack and Zoom, and Sharepoint or OneDrive can do the job of Google Drive and Dropbox. You’re already paying for Office 365, and the tools themselves are more powerful, providing integration of your information and files across all the apps. You might simply need some training or guidance on how to implement these tools into your business processes, and we can help with that.

Step 3- Evaluate Whether It’s Cost Effective to Manage Your Own IT

Is IT your core skill set? Will you ever be as efficient and skilled as a complete team of specialists? Often your time will be better spent doing what you are best at, then wasting countless hours trying to learn an entirely new skill set. Additionally, can you really afford not to do IT the right way? Payroll and training costs alone can be a nightmare. Outsourcing a portion of your IT needs to a 3rd party resource like Sensible can help you simultaneously improve your technology management, and potentially save money. If you’re currently relying on an internal IT manager or a small internal team, are they struggling to keep up with the tsunami of complex and ever-changing technology needs and services? Important competitive projects may be delayed while your team has to complete training, and you become the test environment for their new skills, increasing your risk. Sensible offers a full-service solution for your IT needs, resulting in a higher standard than most organisations can achieve in-house.

Step 4- Don’t Pay for Quick Fixes, Invest in A Reliable Solution

How does your current IT resource handle your technology needs? Are you currently working with a “break-fix” style of management, where you pay for problems as they occur whether or not they happened before? Or are you paying a predictable monthly fee for a process that analyses your business, looks for opportunities to improve your staff productivity and tries to prevent problems in the first place? We believe you should engage a provider like us, who trusts their systems to offer you unlimited support for a fixed fee. Those quick fixes add up quickly, and with the right solution, you can eliminate them.

Step 5- Plan for The Future, Secure Your Information

As we are working remotely, it is more imperative than ever to understand how to protect your data. Protecting your finances, your reputation, and your Intellectual property can be costly, mainly if not implemented properly. However, it is even more expensive if you don’t protect them adequately at all. Adhering to compliance regulations can be costly and often means implementing and maintaining a stringent security infrastructure- do you have the expertise to do this most cost-effectively?

We could cover many more steps to take, but these are the areas where we think you can make the most impact on you and your business. If you’re hesitant about tackling this problem on your own, that’s okay! We encourage you to contact Sensible. We can help you identify these problems and guide you on how to solve them. Give us a call!

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