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Increase your staff efficiency with technology

November 30, 2015
Reading Time: 3 mins

When it comes to increasing your employees’ efficiency and productivity, technology can provide countless opportunities to streamline workflows, eliminate redundant processes and reduce costs within your organisation. If you’re looking to stay ahead of the competition, you need to ditch the traditional ways of working and implement technology to your practices to encourage more employee productivity and efficiency - here’s how.

CHANGE OFFICE COMMUNICATION

Skype_for_Business_small
Skype for Business is what we use for staff IM and video conferencing at Sensible.

In order to increase efficiency, set up instant messaging software such as Skype on your employees’ workstations. This allows them to send instant messages to correspondents instead of having to get up from their desks to see whether the person is available. Of course, if you need to discuss big projects or issues, face-to-face communication is likely the best choice. But you can simply send a quick message for more trivial conversations, saving precious minutes and allowing you to get more work done.

Another way of improving business productivity is to use Yammer.

Yammer breaks down internal barriers in your organisation by connecting people to each other and to the information they need. This way, employees can quickly find experts, get answers, and accomplish more. It is like a private, internal "Facebook".
Yammer is really good for improving innovation in your organisation.
"Organizations that use social enterprise technologies like Yammer see a 37% improvement in project collaboration."
(Bringing Social to the Enterprise: How Microsoft Can Help Your Organization Work Like a Network, Microsoft, 2014)
 
Yammer also makes it easier to stay in touch with is happening across your business. You don''t have to rely on one-to-one communications like emails any more (with emails : if you're not included in the email - you miss out on the information)

INSTALL VIDEO CONFERENCING

Traveling to offsite meetings and training sessions takes time and, all too often, time spent on the road is time lost. Rather than commuting for hours outside your office, opt for a networked phone solution that offers video calls and conferencing. This way you can hold a video conference to discuss business matters from the comfort and convenience of your office. You can also take things up a notch and equip the conference room with tools to pull up documents and have them displayed on a big screen, so that everyone in the meeting can follow the conversation with ease. New video conferencing technologies work seamlessly across mobile devices and far more affordable than they used to be.

UPGRADE WORKSTATIONS

Outdated technologies and workstations limit your business’s progress, and are a hindrance to developing clued-up, efficient employees. Aging phone systems and slow networks can frustrate your team and bring productivity to a standstill. So it’s important to take the time to assess your current workstations, applications, hardware, and tools. This doesn’t mean that you have to buy a set of entirely new workstations. But you should replace obsolete equipment with more up-to-date machines. In addition, make sure all software and applications are up-to-date to ensure maximum efficiency and employee satisfaction.

IMPLEMENT ERP SOFTWARE

Enterprise Resource Planning (ERP) is business process management software that allows organisations to automate processes and centralise data in order for employees to collaborate more efficiently. ERP software provides employees with up-to-date business information that they can easily access and make use of. What’s more, ERP also eliminates redundant data entry and reduces the number of spreadsheets that are used to record critical business data, by storing information in a centralised database.

To get the maximum return on your technology investment, it’s also important to partner with a knowledgeable and reliable service provider. Get in touch with our tech experts today to find out how we can implement technology to help your employees become more efficient and productive.

Published with permission from TechAdvisory.org. Source.

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