Making a smooth presentation is not just about knowing the material. You also need to familiarize yourself with the technology that will be available to you.
The first step in the preparation process should be to check with the venue about their setup. Will there be a permanently connected computer or should you bring your laptop? Is their system connected to the Internet? Knowing these details will cut down on the chances of a setup problem on the day of the presentation.
The most common means of setting up a presentation involves connecting a computer to a projector or TV. Typically, the venue will have the right equipment for making the connection, but it’s best to ask beforehand. You might need to invest in some cables and adapters specific to your computer.
If you’re asked to bring your own laptop, your presentation should be saved to the hard drive and ready-to-go. However, if the venue has a permanently connected computer, you’ll need to move your files onto it.
No matter what you’re told, make sure to bring your presentation with you in various formats. You’ll want a copy saved on a portable storage device, such as a flash drive or external hard drive, as well as accessible online. It’s also a good idea to email a copy to yourself or store one in the cloud by using a service like Dropbox, Google Drive, or Microsoft Onedrive.
In most cases, the venue will provide a remote so that you don’t have to physically stand next to the computer or TV. However, your smartphone can be used in a pinch as well. With the right app, your phone can become a remote control by utilizing either Bluetooth or Wi-Fi. Popular remote control apps include PPT Remote and Gmote for Android, and Keynote Remote for the iPhone.